To add documents to a new index
1. Click Index > Create index to create the new index. Enter the name of the index to create and click OK.
2. dtSearch will ask if you want to add documents to the index. Click Yes.
3. In the Update Index dialog box, click Add folder... or Add file... to add folders or files to be indexed. You can also drag and drop files or folders from Explorer into the Update Index dialog box. A "<+>" after a folder name means that subfolders will also be indexed. Right-click a folder name to add or remove the <+> mark.
4. (Optional) Under Filename Filters, enter filters (*.DOC, *.TXT, etc.) to select documents to add. If you leave this blank, dtSearch will index all of the files in the directories you selected. Under Exclude Filters, enter filters (such as *.EXE) for any files you do not want to include in the index.
5. Click Start
Indexing.
To update an existing index
Note: To schedule updates to occur automatically, see "Scheduling Index Updates."
1. Click Index > Update Index.
2. Select the index to update from the list.
3. Make any changes to the list of folders to be indexed. Click Remove to remove a folder or Add Folder... to add a folder.
4. Check Index new or modified documents if it is not already checked.
5. If you have deleted or moved some files that were in the index and you want to remove them from the index, check Remove deleted documents from index.
6. If you have updated the index several times, you may want to check Compress index after adding documents. Compressing an index removes obsolete document information from an index. It can take a while (dtSearch completely reconstructs the index) but it makes the index smaller and makes searches faster.
7. Click Start Indexing.
To rebuild an index
To tell dtSearch to rebuild an index, check the Clear index before adding documents box, check the Index new or modified documents box, and click Start Indexing.
To upgrade an index to the version 7 format
dtSearch 7 can search and update indexes created with version 6, but the version 7 format provides improved performance and higher capacity (over 1 terabyte per index). To upgrade an existing index to the version 7 format,
1. Click Index > Update Index.
2. Select the index to update from the list.
3. Check Upgrade index to version 7 format
4. Click Start Indexing
Upgrading an index takes about as long as compressing an index, because the entire index structure must be rebuilt with the new format.
Notes
UNC Paths
To index documents using UNC paths rather than mapped letter drives, select
folders under Network Neighborhood
in the Add Folder dialog box.
You can also convert a folder in the What
to index list to UNC format. To convert a folder name to
UNC format, right-click the folder name you want to convert and choose
Make UNC from the menu that pops
up.
Subfolders
A "<+>" after the folder name indicates that subfolders
will also be indexed. To remove the <+> mark after a folder
name, right-click on the folder name and choose Do
not index subfolders from the menu that pops up.
Disk Space
An index is usually about one-third to one-fourth the size of the original
documents, though this can vary depending on the number and type of documents.
Indexing Documents on Removable
Drives
When an index contains documents stored on floppy disk or other removable
media such as a ZIP disk or CD-ROM, make sure that Remove
deleted documents from index is not checked when you update the
index. You may find it useful to store the documents on each disk
in a subdirectory named after the disk. For example, if you have
disks labeled SMITH and JONES, move the documents on the SMITH disk into
a directory called SMITH, and move the documents on the JONES disk into
a directory called JONES. This will help you to locate the documents
after a search. You can see which disk has the documents you want
by looking at the directory name in search results.
Relative Paths
When documents are on the same drive as the index, dtSearch will automatically
use relative paths to store document
locations. If
you add c:\Sample\Documents\smith.doc to an index in c:\Sample\Index,
the index will store the document path as ..\Documents\smith.doc.